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Monday, November 28, 2011

When Nations Remember 2' Conference

Photo: courtesy of Singapore Memory Project, Nation Library of Singapore

I was excited to attend ‘When Nations Remember 2’ Conference" today at at the River Room, level 2, Asian Civilisations’ Museum today.

Being forgetful and have to return home to get my hand phone, I was there late (at 9.40am) and miss the opening countdown of ‘3,2,1’.

I was delighted to catch up with some library counterparts, ex-students of TP and many good friends who volunteer in the project, i.e., Belinda Tan, Daisy Yeo, James Seah, Joyce Shum, Lily Wong, Patricia Lee, Peter Chan, Rosie Wee and Zahra Aljunied.

I miss some part of Gene Tan's Speech, and here is the main points of the speech by Dr Yaacob Ibrahim:



* When Prime Minister Lee announced the Singapore Memory Project (SMP) during his National Day Rally earlier this year, we had only about 30,000 stories and memories. In slightly over three months, this has grown to more than 220,000 contributions. I hope we are on track to become a nation of storytellers. This tremendous increase in contributions is testimony to how this project has touched Singaporeans and all who feel a part of Singapore.

* ... like to applaud the enthusiastic efforts of all our partners – more than 90 academic, research and library institutions, heritage agencies, public agencies, private entities and community organisations; almost 100 volunteers, our Memory Corps, who come from all walks of life; as well as members of the public who contributed directly to the website who made this possible. The range and diversity of partnerships reflect wide community participation and ownership.

* ... grateful for the strong support and assistance extended to us by our Memory Corps who have worked tirelessly behind the scenes. By selflessly giving your time, playing roles from curator to connector, you have made the wider collection of memories possible.

* Everyone Can Contribute

* ... the SMP team collaborated with RediscoverSG, who are four young Singaporeans passionate about chronicling life in Singapore, to gather stories on the Tanjong Pagar Railway Station. The public responded positively to the iremember KTM initiative with their contributions of personal stories and photographs.

* Partners, like the Ministry of Education Heritage Centre and the Academy of School Teachers, also extended their support through the “iremembermySchoolDays” initiative, which gathered many school-day memories.

* Besides contributions from organisations and groups, the SMP team told me that we also have entries from abroad, all the way from the United Kingdom as well as Japan, with stories stretching from the 1930s to present day. For instance, Ms Fiona Hodgkins, who first came to Singapore from England in 1975 as a nine year old, shared her memories on growing up in Singapore during her early years, of learning to eat curry and visiting the Dutch club (as the British Club did not exist then) until her family left when she was 17 years old. There is also the story of Ms Wang Hui Ling, who is now residing in Japan, who shared her memories on the Hello Kitty craze in 2000, something that will be familiar to those of us who are young at heart.

* Sharing our memories with the generations to come

* The SMP is not just about building a database of memories or stories. Each memory helps to add to the collective that enriches our understanding and experience of our past.

* I remember when I was a kid, we were issued with the POSB “Save At School” stamp card with empty boxes for pasting postage stamps, and we would use our savings to buy 5-cent or 10-cent stamps to paste onto the card. When we complete the card with 20 stamps, we will give it to the school which will send it in to the bank, and it adds to our savings account. Till today, I still have a POSB account.

* The SMP aims to do the same – for every Singaporean to start the habit of saving. But, in this case, we are saving our memories and depositing them into a shared memory bank for ourselves, our children, grandchildren, and for others to enjoy, and more importantly, to enrich their lives.

* ... look forward to everyone’s support to achieve the target of collecting 5 million memories by 2015.

* Launch of PictureSG -- an online collection of images, whether artworks or photographs, showcasing the socio-cultural and historical development of Singapore. I think this is a wonderful initiative by NLB, because pictures say a thousand words. With this, the public can now share his image, include a description or even add a tag to it, so that people can understand and appreciate the image. Like the website, the SMP will insure this for posterity so that future generations can draw from these memory accounts and continue to be inspired by the stories of Singapore and her past.

* Today’s event shows that we care about everything that affirms our identity in Singapore, that we want to do our part to recollect for posterity what we remember. These efforts will draw us closer together as a nation and leave a legacy for future generations.


The programmes that make an imprint in my mind are:

Memory Corps Lai Tuck Chong and Low Jiaxin's sharing on their experience in documenting the memories of a group of water heritage pioneers. The "Documenting memories of PUB Ex-Water Treatment Plant in Johor" have a group of Six PUB staff from the former Water Treatment Plants in Johor interviewed, captured in a seven minute video. I like the way "CEO" is being used to name "Chief Entertaining Officer", that shows the PUB staff have light-hearted and life-warming way of making heavy project a joyful process!.

Youth Project: RediscoverSG by A group of NTU students: Derek Foo, Elizabeth (Lizzy) Lee, Lim Song Lip and Jeremy Tan. I was touched by the introduction of the "The Unseen/Unsaid" 10-part mini series. The two mini espisodes Lizzy shown to the audience narrate everyday Singaporeans' life through forgotten trades and places. "Unseen/Unsaid allow viewers a glimpse into the personal struggles of individual Singaporeans whose stories draw a parallel with the surrounding places and landscapes".

As Lizzy put it "The 10-part series is born out of a desire to preserve the fragments of Singapore’s past that is rapidly being replaced by new developments." I like Episode 9 on Satay Boy in Tiong Bahru, and it was not shown at the conference. Being a resident in Tiong Bahru Estate for over 30 years, This video on ‘Ah Pui Kia’ at "wanders the neighbourhood with his pushcart; a cart that had seen much of the excitement and vigour of the past" is very closed to my heart. Satay boy had grown from a young boy 3o years back to a middle age man now, and he still visit our block everyday to sell satay in the late afternoon.

Uncovering the legacy of a Nation through Memory Documentation by Pauline Loh ( let us have some insight of Robinson Fire in 1972. Her interview with Mr Robert Tan (My friend, Ms Rosalind Tan's brother) on stage makes history told in an interactive mode. I could hear the event being told from someone who were working there. Pauline also documented his father in-law's life journey before he passed away. From the second stage interview with her daughter, we see how younger generation translate and understand "match making" in the real sense. I think Pauline have the best gift for her daughter and it is something many family in Singapore may miss unintentionally.

There are other sharing on Geylang and MOE Heritage Centre etc in the afternoon, and I know I will have more to re-discover Singapore in the coming year!

Tuesday, November 15, 2011

The WSQ Experience for Library Support Staff

After doing the assessment on 27 Jun 2011 for LAS WSQ Level 2 M3 Support Bibliographic Control for a group of NIE staff, I was invited to take a group photo with some of the support staff who were on duty that day:

Back row, from Left to right: Sean Lee Wee Leong, Pauline Ang Noi Joo, Tazila Bte SUFA'AT, Karen Tan Siew Kheng, Eunice Lee Yong Cho

Front row, from Left to right: Dexterine Ho Soo Miang, Khairun-Nisa Bte Samsun, Lucy Ng Moey Soon, Soh Seow Leng, Selina Chan Ying Loy, Clarice Thu Jan Phin

Photographer: Mr Wong Shao Mun


Today, it is encouraging for me to click on the link below and view the comments and feedback from NIE support staff who attended the LAS WSQ Level 2 course:

The WSQ Experience for Library Support Staff 05 Aug 2011

"Over the years, library paraprofessional staff have expressed the wish for some form of certification programme. To this end, the Library Association of Singapore (LAS) and the Workforce Development Agency (WDA) have collaborated to produce the first-ever Workforce Skills Qualifications (WSQ) for library support staff.

This new initiative has received a very good response from the NIE Library support staff - more than 60% have already received at least 3 WDA/LAS Statements of Attainment."


"Participants of the programme found the training useful. The course content either acted as a refresher for what they already knew, or provided exposure to other areas of library work they were not familiar with. Participants also enjoyed interacting with library officers from other institutions and sharing their work experiences.

According to our survey, a majority of staff would recommend the five WDA/LAS Level 2 programmes to any current library support staff or those keen to take up library work. Some agreed that getting a certificate would be ideal for people without a diploma, if they had the assurance that the certification would be recognised by the industry."

To read the fulltext of this blog, visit:

Monday, November 14, 2011

Journey of the Book

Follow one book in high-speed from arrival at the library through processing and onto the shelf.

Journey of the Book
University of Illinois Libraries

If I had found this video before my Bib Control training last week, I could had saved a lot of time detailing the process to candidates who had no or little cataloguing experience.

Nevertheless, I think using the analogy of "I am a book" to share the journey of a book, and describe how it is being "accession", "bar coded", "classified", "label with call number" and put on the shelf is an interesting role play that I enjoy acting.

The humour of a talking and walking book which lead the tour of the journey also created a different impact on the audience!

Dexterine Ho

LibraryThing: Future of Cataloging

I was looking for some references for Bib Control and found the followings:

Future of Cataloging (1/2) by Tim Spalding at LibraryThing
Part one of his 18-minute screencast on the "future of cataloging" for a panel at the American Library Association's 2008 conference.

Future of Cataloging (2/2) by Tim Spalding at LibraryThing
Part two of his 18-minute screencast on the "future of cataloging" for a panel at the American Library Association's 2008 conference.

What is LibraryThing?

"LibraryThing is a cataloging and social networking site for book lovers."

"LibraryThing helps you create a library-quality catalog of books: books you own, books you've read, books you'd like to read, books you've lent out ... whatever grouping you'd like."

"Since everyone catalogs online, they also catalog together. You can contribute tags, ratings and reviews for a book, and Common Knowledge (facts about a book or author, like character names and awards), as well as participate in member forums or join the Early Reviewers program. Everyone gets the benefit of everyone else's work. LibraryThing connects people based on the books they share."

"LibraryThing is a cataloging and social networking site for book lovers."

Vital Statistics

Members 1,438,185
Books cataloged 67,994,471
Tags added 81,646,419
Unique works 6,455,425

Reviews 1,562,100
Works reviewed 532,191
Ratings 10,952,825
User-contributed covers 2,725,722
Author photos 42,548

Groups 7,830
Talk topics 117,252
Talk messages 2,994,270
Talk touchstones 2,036,262

Free books given out
Early Reviewer books given out 94,952
Member Giveaway books given out 94,414
Total free books given out 189,366

Source of above information:

I think it is a new trend in cataloguing personal library collection, and from the statistics, it is gaining popularity!

"Enter 200 books for free, as many as you like for $10 (year) or $25 (life)." It is easy to start free and affordable even if you want to join "Life" membership!

I run a search on "Singapore" and it returns with "About 1,976 results". The hit list included a lot of travelling guides and some good reference titles and good local imprints.

It is interesting to browse the library owners' profile and get to know people who collect books that you like. The library owner are book lover and willing to catalogue them and share their reading interest!

Dexterine Ho

Thursday, November 10, 2011

OCLC record: Ho Soo Miang: part 4

Source of information:,%20soo%20miang

General public who has no access to OCLC Cataloguing Account, can do a google search and may also get WorldCat records. If they know how to access WorldCat direct via, they can find the records with much ease.

The search at is like OPAC search. Viewers can read the full records, but cannot have access to MARC format.

The search at that we use in LAS WSQ Level 2 Support Bibliographic Control allows trainees to view MARC records and get links on MARC tags and fields/subfields.

I did a few google searches tonight and noted that under "何舒敏", "Soo-Miang Ho" or "Ho Soo Miang", and "新加坡最早的華文日報 : 叻報 (1881-1932)" I was led to the above WorldCat summary for all my works in various editions, held by 9 +3 libraries worldwide.

Here are the first records I found with OCLC record number:

1 edition published in 1979 in Chinese and held by 3 libraries worldwide

In summary, my work on the history of Lat Pau has a total of 6 records in OCLC WorldCat and they are:

新加坡最早的華文日報 : 叻報 (1881-1932) by 何舒敏( Book )1 edition published in 1979 in Chinese and held by 3 libraries worldwide
OCLC record number: 51791659

新加坡最早的華文日報 : 叻報 (1881-1932) by 何舒敏( Book )1 edition published in 1979 in Chinese and held by 0 libraries worldwide

OCLC Number: 31786713

Hsin-chia-pʻo tsui tsao ti Hua wen jih pao, Le pao, 1881-1932 = The earliest Chinese newspaper of Singapore, the Lat pau, 1881-1932

published in 1979 in Chinese and held by 1 libraries worldwide

OCLC Number: 663453095

Xin jia bo zui zhao di Hua wen ri bao : Le bao.

Book : Document : Chinese

Additional Physical Format: Print version (OCoLC)68323652

OCLC Number: 551706987

Master and use copy. Digital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.
Other Titles: Earliest Chinese newspapers.
Contributing Library: University of Michigan

新加坡最早的華文日報, 叻報, 1881-1932 /Xinjiapo zui zao de Hua wen ri bao, Le bao, 1881-1932

= The earliest Chinese newspaper of Singapore, the Lat Pau, 1881-1932 / Ho Soo Miang
OCLC Number: 10133172

It is an interesting experience for me to explore OCLC WorldCat and OCLC Connexion. With this experience, I am able to understand and appreciate detailed cataloguing works done by cataloguers in various countries.

Cheers for the day! Even though I am rather exhausted now!

Dexterine Ho

Wednesday, November 09, 2011

OCLC record: Ho Soo Miang: part 3

While searching for cataloguing example for MARC tag 041 "Language Code" to clear the doubt of one candidate for Module 3 Support Bibliographic Control this evening, I found with joy the following OCLC record number "654390268" of my previous work:

The earliest Chinese newspaper of Singapore, the Lat Pau, 1881-1932
新加坡最早的華文日報: 叻報 (1881-1932)

041 is being used:

041 0_ $a chi $b eng

in this case:

First Indicator
Translation indication
0 - Item not a translation/does not include a translation

Subfield Codes
$a - Language code of text
$b - Language code of summary or abstract

Source of information:

To enlarge the image, just click on it:

In addition, I noted that the item is now available from Google Book.

Even though it is not available for sale, its content is available for searching using the search box "From inside the book" or browsing via the following keyword index:

The earliest Chinese newspaper of Singapore, the Lat Pau, 1881-1932

新加坡最早的華文日報: 叻報 (1881-1932)

Common terms and phrases:
上海 中國 中華 今後 分類目 文藝欄 日報 日期 主筆 以爲 出版 出現 本館 因爲 成爲 收費 早期 形式 來源 周年 東南亞 附錄 南洋大學 南洋商報 南洋第一報 南洋新聞 紀念 革新 馬六甲 馬華 停刊 副刊 專電 現存叻報 逝世 陳育崧 創刊 創辦 報導 報頭 報館 發展 華人社會 華文報業 華文報紙 華文敎 新加坡報業 新加坡華文 新報 經濟 葉季允 實業 影响 篇幅 編輯 諸君 論說 銷售數 薛有禮 啓事 爲了

When I click on "葉季允", the editor of the earliest Chinese newspaper of Singapore, the Lat Pau Press, I get the following texts:

1906 未见,因此笔者认为,在叶季允辞去编务〔 1904 〕之前,何渔古为叻报主笔之一, ... 同注 173 ,叶季允于二十一岁任叻报主笔,以其任期四十一年推算,逝世时实^应为六十 ...

Although the OCR (Optical character recognition) is not able to read and transcribe all the Chinese Characters in the text correctly, knowing that it is done and available in "Electronic Resource" is still a great discovery for me.

Hence, I think those who are interested in researching the earliest Chinese newspaper of Singapore will be able to source for my writing with ease via Google Books (!

Some trainees wanted to know if the same e-copy was available from NLB. So I did a search and found it in BOOKSG which had the entry with a different cover page show at

The first 12 pages are available for free preview:

The full-text of this title is available for viewing in digital format at the Lee Kong Chian Reference Library:

Singapore and Southeast Asian Collections
Lee Kong Chian Reference Library, Level 11
National Library Singapore
National Library Building
100 Victoria Street
Singapore 188064

Please approach the staff on duty at the Information Counter for assistance to view the item.

Source of information:

Cheers for the day!

Dexterine Ho

Tuesday, November 08, 2011

WDA CET Qualification Award

I was alerted by one of our training candidate today on:

CET Qualification Award (CQA) from WDA

What is it?

"The new CET Qualification Award (CQA) aims to encourage workers, who are Singapore Citizens, to attain full qualifications that will equip them with a more comprehensive skills set.

This will be especially beneficial for those who may have missed out on formal qualifications, those seeking a career change or those for which a formal qualification is beneficial to their career progression or job search.

From 1 March 2011, Singaporeans who successfully complete and are awarded a subsidised part-time Diploma at the Polytechnics or a WSQ Diploma/Specialist Diploma for the first time will be eligible for a CET Qualification Award (CQA) of $1,000.

Singaporeans who successfully complete and are awarded a WSQ Certificate/Higher Certificate/Advanced Certificate or a part-time NITEC/Higher NITEC for the first time will also be eligible for a CET Qualification Award (CQA) of $200. "

Source of information:

For LAS WSQ candidates who completed all the 5 modules under Level 2 training and obtained a WDA Higher Certificate in Library and Information Services (HCLIS) after 1 March 2011, may write to WDA and ask for more details on CET Qualification Award (CQA).

If you get $200, it is something additional for your income. I think this incentive may motivate many support staff to sign up for all modules as their hard work in completing the course do add dollars and cents to their pockets!


Dexterine Ho

Sunday, November 06, 2011

M3 Bib Control: Activity 05

MARC Record Sample 1
10 Suggested answers/hints for your choice:
(1 to 5)
*MARC subfield code
*Place of publication
*Date of publication
*Heading: author’s name
*Physical description of item

(6 to 10)
*Statement of responsibility
*Main subject heading
*Title proper
*MARC tag for standard book number
*MARC indicator

MARC Record Sample 2
Here are some pointers for your consideration:

008 = Fixed-length data elements – positionally defined data elements that provide coded information about the record as a whole

020 = ISBN
040 = Cataloguing source
050 = Library of Congress call no.
082 = Dewey Decimal classification no.

100 = Main entry – personal name; 1st indicator = access point; $q = Qualification of name
245 = Title proper MARC 2nd indicator = specify the no. of non-filing characters preceding the first significant word, $c = statement of responsibility
260 = Publication; $a = place; $b = publisher; $c = date (c1994 = copyright 1994)

300 = physical description; ill. = illustrated
500 = General note
505 = Formatted content note
520 = Summary note

650 = Subject added entry – topical term
655 = Index term – genre/form
852 = Call number
856 = Electronic location and access; $u = URL; $z = date of access

M3 Bib Control: Activity 01

Learning Activity 1: Library catalogues (OPACs)

Group work: 2-3 in a group
◦Use the title on page 181 and192
◦Or any title you like

Search Library catalogues (OPACs)
◦Academic Library
◦Other Library

Compare the records presented on the OPAC
◦Identify common points
◦Point out different contents in the records

Some OPACs to search :

National Library

National University of Singapore

Nanyang Technological University

National Institute of Education

Singapore Management University

Singapore Polytechnic

Ngee Ann Polytechnic

Temasek Polytechnic

Republic Polytechnic

Upcoming 2011 & 2012 LAS WSQ Level 2 Courses

2011 (Dec) & 2012 (Jan to Dec) LAS WSQ Level 2 Courses is available at

LAS website

If you are interested to have the auto posting on your facebook account, just "LIKE" LAS FaceBook

Here is a quick summary of the schedule, and do note that it may subject to change. Please visit LAS websit for the latest schedule to check and confirm the details:

2011 December 13 & 14
Provide Loans and Membership
Agatha Room NLBA

2012 Date
Jan 10 - 11 (Tue/Wed)
Support General Reference

Feb 2 - 3 (Thur/Fri)
Support Collection Maintenance

Mar 6 - 7 (Tue/Wed)
Support Acquisition & serials

Apr 3 - 5 (Tue - Thu)
Support Bibliographic control

May 9-10 (Wed/Thu)
Provide Loans & membership

Jun 5 - 6 (Tue/Wed)
Support General Reference

Jul 3 - 4 (Tue/Wed)
Support Collection Maintenance

Aug 7 - 8 (Tue/Wed)
Support Acquisition & serials

Sep 4 - 6 (Tue - Thu)
Support Bibliographic control

Oct 2 - 3 (Tue/Wed)
Provide Loans & membership

Nov 6 - 7 (Tue/Wed)
Support General Reference

Dec 4 - 5 (Tue/Wed)
Support Collection Maintenance

For more details and any update, visit:
LAS website

Saturday, November 05, 2011

Bib Control links: pt 11 (Virtual Union Catalogue)

Virtual Union Catalogue in Singapore

SILAS (Singapore Integrated Library Automation Services) maintains National Union Catologue which is an information retrieval system to search and display items from member libraries

Virtual Union Catalogue

Virtual Union Catalogue The Virtual Union Catalogue (VUC) provides a single point access to search the collections of participating libraries.

The VUC Project
The VUC Project in Singapore is a collaborative effort among the Institutes of Higher Learning, Academic and Research Institutes and the National Library, Singapore.

The project allows users to do a single search across all catalogues of the participating libraries, online, without having to maintain a centralized catalogue. Real time searches will be conducted in various catalogues using the Z39.50* protocol with the results harvested and pooled.

The catalogue has been tentatively scheduled for launch in May 2009.

The participating libraries in the VUC are:

1. Institute of Southeast Asian Studies (ISEAS)
2. Nanyang Polytechnic (NYP)
3. Nanyang Technological University (NTU)
4. National Institute of Education (NIE)
5. National Library Board (NLB)
6. National University of Singapore (NUS)
7. Ngee Ann Polytechnic (NP)
8. Republic Polytechnic (RP)
9. Singapore Management University (SMU)
10. Singapore Polytechnic (SP)
11. Temasek Polytechnic (TP)

*Z39.50 is a client-server protocol for searching and retrieving information from remote computer databases.

The VUC Project Status

The VUC Project Phase 3 started off with workgroup sessions attended by representatives from the participating libraries in Singapore. The first session, held in April 2008, gathered and confirmed the specifications and requirements for the new VUC interface and system. Technical information from individual libraries was subsequently collected so that the new system could be set up to tap into their catalogue.

The staging site was set up in September 2008 with all participating libraries briefed on the systems capabilities.User Acceptance Tests (UATs) were conducted in February and March 2009 and Phase 3 of the VUC will be ready for launch in May 2009.

If you have any queries about the VUC Project, please call 6332 3255 or email:

Source of information:

Bib Control links: pt 10 (NACO Authority control)

Authority control has two functions:

NACO - The Name Authority COoperative program component of the PCC, Library of Congress

Through this program participants contribute authority records for names, uniform titles, and series to the LC/NAF. An individual institution may join this program, or a group of libraries with a common interest may form a funnel project to contribute records via a coordinator.

Maintaining consistency in the heading form used to represent an access point

Showing relationships among names, works and subjects

For more details, visit:

Using Library of Congress Authorities, you can browse and view authority headings for Subject, Name, Title and Name/Title combinations; and download authority records in MARC format for use in a local library system. This service is offered free of charge.

Access to Authority Records

1.What is an Authority Record?

2.Are authority records available free of charge?

3.Are authority records up to date?

4.Are bibliographic records and holdings information available?

5.Is Z39.50 access available for Library of Congress Authorities?

Searching Authority Records

6.Can authority records be searched by LCCN?

7.Can name and subject authorities be searched in a single query?

8.Can authority records be searched by keyword(s)?

9.How can I search for headings with diacritics and special characters?

10.Is it possible to search subject subdivisions and the display of full subject heading hierarchies?

Viewing and Saving Authority Records

11.Is it possible to view and save records with the full MARC 21 character set?

12.In the Headings List, why do some headings display without icons?

13.Why don't all headings have a corresponding authority record, reference, or note?

14.Why are there two entries, non-series title and series title, for many headings listed in the search results of a Title Authority Heading search?

Comments and Reporting Errors

16.How can I report errors in bibliographic or authority records to the Library of Congress?

Bib Control links: pt 9 (OCLC Connexion)

OCLC Connexion is a service that is available via subscription:

Connexion training

Looking for training materials?
Use the Connexion browser tutorials or the Connexion client tutorials to learn how to use Connexion to create and edit bibliographic and authority records that help users find the materials they need faster.
Use Local Holdings Maintenance tutorials to learn how to create and edit your holdings records.
Connexion provides one-stop access to integrated cataloging tools and to WorldCat, the world's largest online union catalog and bibliographic database.

OCLC connexion copy cataloging tutorial

OCLC Connexion Browser Tutorials

The series of Using OCLC Connexion browser tutorials covers the various features of OCLC Connexion browser. Start with the Overview and then select the tutorials in order or select the ones you want to view.

System requirements for these tutorials are below. Times listed are approximations. The amount of time needed to complete a tutorial will vary with each individual.

OverviewShows how to logon, details the user interface, and explains how to setup preferences for cataloging and administrative features of the Connexion browser.Web-based. 28 pages. Approximate time to complete: 15 min.

View the tutorial

Bib Control links: pt 8 (OCLC WorldCat)

WorldCat From Wikipedia, the free encyclopedia

"WorldCat is a union catalog which itemizes the collections of 71,000 libraries in 112 countries which participate in the Online Computer Library Center (OCLC) global cooperative. It is built and maintained collectively by the participating libraries."

For more details, visit:
The world's most comprehensive catalog of library collections.

"The world's largest library catalog find what you want in a library near you with WorldCat, a global catalog of library collections...

Find items in libraries near you:1.5 billion items available here through a library...

WorldCat connects you to the collections and services of more than 10,000 libraries worldwide"

To search the World Cat is free of charge. If you found something you have in mind, you may enter your location and find the libraies which hold the title.

For more information, visit:

What is WorldCat?

"WorldCat is the world's largest network of library-based content and services. WorldCat is a "master" catalog of library materials. It's a way for you to locate a book, video or other item of interest and discover which libraries near you own the item. Individual member libraries in your community and elsewhere provide the actual services, such as loaning you a book or providing access to online articles...

WorldCat lets you search the collections of libraries in your community and thousands of other libraries around the world.

How did I get here from the Web site I was on?

Can I search WorldCat at my local library?

What will you find in WorldCat?

News about WorldCat ...

For more details, visit:

Advanced search []

Bib Control links: pt 7 (International and Local Bibliographic Utilities)

International and Local Bibliographic Utilities

The following are some of the established international and local organizations that offer online, cooperative cataloging suppor and other related products and services:

Online Computer Library Center (OCLC)

Auto-graphics Incorporated

The Library Corporation

Brodart Automation

Singapore Integrated Library Automation Services (SILAS)


Bib Control links: pt 6 (AACR2)

Online Access is based on subscription,

Cooperative Cataloging Rules

Information from this page includes:

* About this Site and How to Use It
* List of Cataloging Rules
* FAQs


For more details, visit:

AACR2 Chapter 1
1 1.0 General Rules

2 1.1 Title and Statement of Responsibility Area

2.1 1.1B Title proper
2.2 1.1C General material designation
2.3 1.1D Parallel titles
2.4 1.1E Other title information
2.5 1.1F Statements of responsibility

3 1.2 Edition Area

4 1.3 Material (or Type of Publication) Specific Details Area

5 1.4 Publication, Distribution, etc. Area

6 1.5 Physical Description Area

7 1.6 Series Area

8 1.7 Note Area

9 1.8 Standard Number and Terms of Availability Area

10 1.9 Supplementary Items

11 1.10 Items Made up of Several Types of Material

12 1.11 Facsimiles, Photocopies, and Other Reproductions

Subpages (46): and you may view All via

For more information on Chapter 1 of AACR2, visit:

Bib Control links: part 5 (LC Online Catalog)

Library of Congress Online Catalog
The Library of Congress Online Catalog has proven so popular among cataloguers who do not have any paid subscription for Marc Records.
After you used the "Basic search" you use "MARC Tags Display"
The MARC Tags display includes the full bibliographic information, including the "fixed field" or fixed-length data elements and locally defined fields, with the field tags and content designation specified by the MARC 21 format, a communication standard that enables exchange of bibliographic, holdings, and other data among electronic systems. The leader is displayed; the directory is not displayed.

All record displays include the call number by which materials must be requested.

Some information displays as a hypertext link (in blue and underlined). Selecting a link launches a search for related records.

Consult the Full Record display for the most complete labeled display of bibliographic information. To focus on subject headings, and any information summarizing and/or classifying the content of the work, consult the Subjects/Content display.

View the Brief Record display for the most basic information about the work.

For more details, access:
Library of Congress Online Catalog

Bib Control links: pt 4b (Marc 21 format: Code lists for countries)

MARC Code Lists for Countries

"Last updated April 4, 2008 to incorporate 12 additions

•Introduction (PDF)
--General Information
--Structure and Assignment of Codes
--Arrangement of the List
--Changes in the Codes
--MARC 21 Formats and Fields in which Codes are Used
--Code Maintenance

•Name Sequence (HTML)

•Name Sequence (PDF)

•Code Sequence (HTML)

•Code Sequence (PDF)

•Regional Sequence (HTML)

•Regional Sequence (PDF)

•Changes in 2003 printed edition (PDF)

•Changes to online list since 2003 printed edition (HTML)"

For more details, visit:

An XML version is available for use in applications at:

Bib Control links: pt 4a (Marc 21 format: General)

Marc 21 format for bibliographic data
Library of Congress >> MARC >> Bibliographic
"This online publication provides access to both the full and concise versions of the MARC 21 Format for Bibliographic Data. The "full" bibliographic format contains detailed descriptions of every data element, along with examples, input conventions, and history sections. The "concise" bibliographic format contains abridged descriptions of every data element, along with examples. The full and concise versions are identified in the header of each field description.

Changes to the MARC 21 Format for Bibliographic Data that resulted from Update No. 12 (October 2010) are displayed in red print. The date located in the header of the full version of each field indicates the last month and year of update."

For more details, visit:


Library of Congress >> MARC >> Bibliographic >> Leader

Has no indicators or subfield codes; the data elements are positionally defined.
Character Positions
00-04 - Record length
05 - Record status
a - Increase in encoding level
c - Corrected or revised
d - Deleted
n - New
p - Increase in encoding level from prepublication"

for more details, visit:
245 - Title Statement (NR)

Library of Congress >> MARC >> Bibliographic >> 20X-24X >> 245

"MARC 21 Bibliographic - Full

First Indicator
Title added entry
0 - No added entry
1 - Added entry

Second Indicator Nonfiling characters

0 - No nonfiling characters
1-9 - Number of nonfiling characters

Subfield Codes

$a - Title (NR)
$b - Remainder of title (NR)
$c - Statement of responsibility, etc. (NR)
$f - Inclusive dates (NR)
$g - Bulk dates (NR)
$h - Medium (NR)
$k - Form (R)

$n - Number of part/section of a work (R)
$p - Name of part/section of a work (R)
$s - Version (NR)
$6 - Linkage (NR)
$8 - Field link and sequence number (R)


Title and statement of responsibility area of the bibliographic description of a work.

Title Statement field consists of the title proper and may also contain the general material designation (medium), remainder of title, other title information, the remainder of the title page transcription, and statement(s) of responsibility. The title proper includes the short title and alternative title, the numerical designation of a part/section and the name of a part/section.

For mixed material, the title statement is defined as the name by which the material is known. The field may contain inclusive dates (subfield $f) and bulk dates (subfield $g) pertaining to a collection. For collections with no formal bibliographic title, subfield $k (Form) is used. Subfield $k may also be used to indicate "form" even if a formal title is given in subfields $a, $b, and $c."

For more details, visit:

246 - Varying Form of Title (R)
Library of Congress >> MARC >> Bibliographic >> 20X-24X >> 246

"First Indicator

Note/added entry controller

0 - Note, no added entry
1 - Note, added entry
2 - No note, no added entry
3 - No note, added entry

Second Indicator

Type of title

# - No type specified
0 - Portion of title
1 - Parallel title
2 - Distinctive title
3 - Other title
4 - Cover title
5 - Added title page title
6 - Caption title
7 - Running title
8 - Spine title

Subfield Codes

$a - Title proper/short title (NR)
$b - Remainder of title (NR)
$f - Date or sequential designation (NR)
$g - Miscellaneous information (NR)
$h - Medium (NR)
$i - Display text (NR)
$n - Number of part/section of a work (R)

$p - Name of part/section of a work (R)
$5 - Institution to which field applies (NR)
$6 - Linkage (NR)
$8 - Field link and sequence number (R)


Varying forms of the title appearing on different parts of an item or a portion of the title proper, or an alternative form of the title when the form differs substantially from the title statement in field 245 and if they contribute to the further identification of the item.

For items including several works but lacking a collective title, field 246 is used only for titles related to the title selected as the title proper, usually the first work named in the chief source of information. Titles related to other works are recorded in field 740 (Added Entry-Uncontrolled Related/Analytical Title) or one of the other 7XX (Added Entry) fields.

When displayed/printed as a note, varying forms of titles are usually preceded by an introductory term or phrase that is generated as a display constant based on the second indicator value."

for more details, visit:

Bib Control links: pt 3 (LCSH: Library of Congress Subject Heading)

Using Library of Congress Authorities for subject headings at

You can browse and view authority headings for Subject, Name, Title and Name/Title combinations; and download authority records in MARC format for use in a local library system. This service is offered free of charge.

Search Authorities

Help on Searching Authorities - Frequently Asked Questions

You may switch to the Library of Congress Online Catalog at
to search for and display catalog records for the over 12 million books
and other items in the collections of the Library of Congress.

Bib Control Links: pt 2 (Sears Subject Headings)

Sears Subject Headings

"General background

The Sears list of Subject Headings for School and Public Libraries was the work of Minnie Earl Sears who consulted the catalogues of smaller libraries in order to respond to requests made by librarians who wanted to have a subject vocabulary that was less complex than LCSH. There are many similarities between the LCSH and the Sears headings: both lists are essentially alphabetically arranged subject lists of precoordinated subject terms that allow the use of subdivisions. Literary warrant guides the creation and usage of headings, and both aim to achieve the greatest level of specificity in subject analysis."

for more details, visit:

Minnie Earl Sears
From Wikipedia, the free encyclopedia

"Minnie Earl Sears (17 November 1873 – 28 November 1933) formulated the Sears Subject Headings, a simplification of the Library of Congress Subject Headings.

Life and work
Sears was a native of Lafayette, Indiana, and was awarded a B.Sc. from Purdue University at age 18, the youngest graduate in her class. She received an M.Sc in 1893. In 1900 the University of Illinois awarded to her a Bachelor of Library Science degree.

Sears had a long career as a cataloguer and bibliographer at a variety of libraries (Bryn Mawr College, University of Minnesota, New York Public Library), before she joined the publishing company H. W. Wilson Company in 1923 to publish her List of Subject Headings for Small Libraries. The book provides a list of subject headings for small libraries to use in lieu of Library of Congress Subject Headings. Library of Congress headings are often not as useful for small libraries because they are too detailed. Sears’ List of Subject Headings also offers small libraries guidance on how to create their own new subject headings consistently when necessary.

In order to create her subject headings, Sears consulted small and medium sized libraries throughout the country to discern patterns of usage. She then developed her own system, based in part on the Library of Congress Subject Headings, but with a simplified subject vocabulary. In Sears’ system, common terms are much preferred over scientific and technical terms. Her system also allowed individual libraries the authority to create their own subject headings. The Sears model is not meant to serve as a standardized bridge for union catalogs, but rather as a model “for the creation of headings as needed”.

For more details, visit:

Bib Control links: pt 1c (DDC: Dewey Decimal Classification)

Dewey Decimal Classification summaries:

A Brief Introduction to the Dewey Decimal Classification


First Summary
The Ten Main Classes

000 Computer science, information & general works
100 Philosophy & psychology
200 Religion
300 Social sciences
400 Language
500 Science
600 Technology
700 Arts & recreation
800 Literature
900 History & geography

You may also download the PDF file from this site.

"History and Current Use"

'The Dewey Decimal Classification (DDC) system is a general knowledge organization tool that is continuously revised to keep pace with knowledge. The system was conceived by Melvil Dewey in 1873 and first published in 1876. The DDC is published by OCLC Online Computer Library Center, Inc. OCLC owns all copyright rights in the Dewey Decimal Classification, and licenses the system for a variety of uses.

The DDC is the most widely used classification system in the world. Libraries in more than 135 countries use the DDC to organize and provide access to their collections, and DDC numbers are featured in the national bibliographies of more than 60 countries. Libraries of every type apply Dewey numbers on a daily basis and share these numbers through a variety of means (including WorldCat, the OCLC Online Union Catalog). Dewey is also used for other purposes, e.g., as a browsing mechanism for resources on the web."

for more details, visit:

Bib Control links: pt 1b (LCC: Library of Congress Classification)

Library of Congress Classification Outline

URL at LC gives a summary of main and subclasses

"The files are also available for downloading in WordPerfect format (noted as WP version) and in Word format (noted as Word version).

A -- GENERAL WORKS - WP version - Word version

B -- PHILOSOPHY. PSYCHOLOGY. RELIGION - WP version - Word version

C -- AUXILIARY SCIENCES OF HISTORY - WP version - Word version


E -- HISTORY OF THE AMERICAS - WP version - Word version

F -- HISTORY OF THE AMERICAS - WP version - Word version


H -- SOCIAL SCIENCES - WP version - Word version

J -- POLITICAL SCIENCE - WP version - Word version

K -- LAW - WP version - Word version

L -- EDUCATION - WP version - Word version

M -- MUSIC AND BOOKS ON MUSIC - WP version - Word version

N -- FINE ARTS - WP version - Word version

P -- LANGUAGE AND LITERATURE - WP version - Word version

Q -- SCIENCE - WP version - Word version

R -- MEDICINE - WP version - Word version

S -- AGRICULTURE - WP version - Word version

T -- TECHNOLOGY - WP version - Word version

U -- MILITARY SCIENCE - WP version - Word version

V -- NAVAL SCIENCE - WP version - Word version


For more details, visit:

You may also use:

to look at Library of Congress Online Catalog to see how classification is being used.

Bib Control Links: pt 1a (Library classification)

* Library classification

"A library classification is a system of coding and organizing library materials (books, serials, audiovisual materials, computer files, maps, manuscripts, realia) according to their subject and allocating a call number to that information resource. Similar to classification systems used in biology, bibliographic classification systems group entities together that are similar, typically arranged in a hierarchical tree structure. A different kind of classification system, called a faceted classification system, is also widely used which allows the assignment of multiple classifications to an object, enabling the classifications to be ordered in multiple ways." ...

for more details, visit:

* Dewey Decimal Classification
From Wikipedia, the free encyclopedia

"The Dewey Decimal Classification (DDC, also called the Dewey Decimal System) is a proprietary system of library classification developed by Melvil Dewey in 1876; it has been greatly modified and expanded through 22 major revisions, the most recent in 2003.[1] This system organizes books on library shelves in a specific and repeatable order that makes it easy to find any book and return it to its proper place. The system is used in 200,000 libraries in at least 135 countries."...

for more details, visit:

Library of Congress Classification
From Wikipedia, the free encyclopedia

"The Library of Congress Classification (LCC) is a system of library classification developed by the Library of Congress. It is used by most research and academic libraries in the U.S. and several other countries. It is not to be confused with the Library of Congress Subject Headings or Library of Congress Control Number. Most public libraries and small academic libraries continue to use the Dewey Decimal Classification (DDC)."

"The classification was originally developed by Herbert Putnam in 1897, just before he assumed the librarianship of Congress. With advice from Charles Ammi Cutter, it was influenced by Cutter Expansive Classification, and the DDC, and was specially designed for the special purposes of the Library of Congress."

"The new system replaced a fixed location system developed by Thomas Jefferson. By the time of Putnam's departure from his post in 1939, all the classes except K (Law) and parts of B (Philosophy and Religion) were well developed. It has been criticized as lacking a sound theoretical basis; many of the classification decisions were driven by the particular practical needs of that library, rather than epistemological considerations."

"Although it divides subjects into broad categories, it is essentially enumerative in nature. It provides a guide to the books actually in the library, not a classification of the world."

for more details, visit:

* A portal to my Cataloguing Aids website: Cataloguing advice and links that serve the website of the same name

Friday, November 04, 2011

InfoHost User Group Meeting 2011

iGroup/InfoHost host their User Group Meeting today and I was invited to join this event.

InfoHost User Group Meeting 2011

Date: Friday, 4th November 2011
Time: 0830-1400hrs
Venue: Orchard Hotel Singapore, Orchard Ballroom I, Level 3, 442 Orchard Road, Singapore 238879

They have specially invited 3 distinguished speakers for this meeting:

- Dr Scott Nicholson (Associate Professor), School of Information Studies Syracuse University

- Mr John Shipp (University Librarian), the University Of Sydney

- Mr Michael B. Morgan (President & CEO), Morgan & ClayPool Publishers to share with us their expertise and insights.

Dr Scott Nicholson interesting talk is on “Gaming Programs for Academic Libraries”

Mr John Shipp on “Extreme-E” and Mr Michael B. Morgan on “Beyond Ebooks” at the event.

They have also included an exhibition area to showcase the latest products and offerings from represented publishers.

10 Seats was allocated for LAS for this event and I appreciate Ms Susan Pey personal reply and her warm reception at the meeting.

I think my best harvest for the day was getting re-connected with friends and counterparts from various libraries and updating my knowledge and understanding of the Gaming trends in General and their applications in the library! That will add new juice for my training in LAS/WSQ Level 2 courses.

Extreme-E and Beyond Ebooks ignites my desire to look into e-books interactive format and innovative publication in details!

I think Ebooks has its new dynamics that evolve itself from still pdf or audio book. When it become more comfortable and interesting to reader, it will be accepted and I think printed books that we have will become valuable "collectable items" in years to come!

Wednesday, November 02, 2011

UBS Inaugural Exhibition and Fair

It was new to me to attend UBS Inaugural Exhibition & Fair today at The Grassroots Club.

The Inaugural Exhibition and Fair is for librarians, academics and professionals in Singapore.

UBS run this exhibition to serves educators, information provider and individuals who is looking for up-to-date resources and quality services.

It is an opportunity for me who is doing LAS WSQ training to preview a wide range of publications and witness how scanner is being used to capture barc0de for acquisition purpose, the new method can be used for some sharing of acquisition experience in the LAS WSQ training in the near future.

Subject areas of this exhibition cover:
Asian Studies
Computer Science
Engineering – Aviation, Biomedical, Chemical, Civil, Electronic, Environment, Maritime, Mechanical
Life Sciences
Lifestyle & Self-Development
Social Sciences – Education, Psychology, Politics, Sociology & Social Welfare

Many prestigious local and overseas publishers participated in the exhibition. Books, magazines, audio-visual materials and electronic resources are offered for selection and recommendations. To me it is a min book trade fare that is exclusive for in-groups like us who are in the library fields

The new experience make me understand it is not easy to sell book if you want to do it in a way that touch your customer's heart and have it in a quality/value added manner.

Date & Time
2 Nov 2011, 11 am – 8 pm
The Grassroots Club, near Nanyang Polytechnic

Organized by:
UBS Library Services Pte Ltd
Block 1008 Toa Payoh North #03-18
Singapore 318996
Mobile: 65-9674 3737
Tel: 65-6353 6682 ext 119
Fax: 65-6353 6683

Tuesday, November 01, 2011

Bibliographic Record Examples

Bibliographic Record Examples

These are three example bibliographic records created by Jason W Dean, with explanations and more information.

For more information, visit his VisualCV at, and his website at